We're looking for a reliable, detail-oriented Part-Time Administrative Assistant to support our finance and operations teams with a variety of recurring tasks. This role is ideal for someone who enjoys structured work, is confident working independently, and can consistently execute routine processes across multiple platforms.
This is a remote, part-time role (approximately 15–20 hours per week ), but the ideal candidate will be located within driving distance of Boca Raton, FL . While most work is done online, there may be occasional in-person meetups or tasks such as checking a company mailbox.
Key Skills & Strengths:
Highly Organized & Detail-Oriented
Enjoys working through checklists and following repeatable workflows
Stays on top of recurring tasks like reconciling payments, entering invoices, and checking inboxes
Keeps information up-to-date across systems with accuracy and care
Comfortable with Financial Admin
Experience with basic financial tools like QuickBooks or other accounting platforms
Can apply payments, enter invoices, track reimbursements, and follow up on vendor paperwork
Understands how to match payments across systems and flag discrepancies
Clear Communicator
Comfortable sending concise emails to vendors, clients, and internal team members
Knows how to respond professionally to payment inquiries or vendor requests
Can route more complex questions to the appropriate internal contacts
Trustworthy with Systems & Access
Familiar with tools like Google Workspace and Slack
Can help maintain account access during employee onboarding/offboarding
Understands the importance of handling sensitive data with discretion
Process-Driven & Consistent
Dependable when it comes to recurring weekly/monthly tasks
Takes initiative to complete to-dos without hand-holding
Comfortable using task lists, reminders, and internal documentation to stay on track
Tools You'll Use:
QuickBooks Online
Salesforce
Google Workspace (Drive, Gmail, Sheets)
Slack, LastPass
Work Hours & Structure:
~15–20 hours per week
Flexible but set schedule, but must be available during standard business hours
Remote work with occasional in-person responsibilities in the Boca Raton, FL area
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