Job Description

We're looking for a reliable, detail-oriented Part-Time Administrative Assistant to support our finance and operations teams with a variety of recurring tasks. This role is ideal for someone who enjoys structured work, is confident working independently, and can consistently execute routine processes across multiple platforms.

This is a remote, part-time role (approximately 15–20 hours per week ), but the ideal candidate will be located within driving distance of Boca Raton, FL . While most work is done online, there may be occasional in-person meetups or tasks such as checking a company mailbox.

Key Skills & Strengths:

Highly Organized & Detail-Oriented

• Enjoys working through checklists and following repeatable workflows

• Stays on top of recurring tasks like reconciling payments, entering invoices, and checking inboxes

• Keeps information up-to-date across systems with accuracy and care

Comfortable with Financial Admin

• Experience with basic financial tools like QuickBooks or other accounting platforms

• Can apply payments, enter invoices, track reimbursements, and follow up on vendor paperwork

• Understands how to match payments across systems and flag discrepancies

Clear Communicator

• Comfortable sending concise emails to vendors, clients, and internal team members

• Knows how to respond professionally to payment inquiries or vendor requests

• Can route more complex questions to the appropriate internal contacts

Trustworthy with Systems & Access

• Familiar with tools like Google Workspace and Slack

• Can help maintain account access during employee onboarding/offboarding

• Understands the importance of handling sensitive data with discretion

Process-Driven & Consistent

• Dependable when it comes to recurring weekly/monthly tasks

• Takes initiative to complete to-dos without hand-holding

• Comfortable using task lists, reminders, and internal documentation to stay on track

Tools You'll Use:

• QuickBooks Online

• Salesforce

• Google Workspace (Drive, Gmail, Sheets)

• Slack, LastPass

Work Hours & Structure:

• ~15–20 hours per week 

• Flexible but set schedule, but must be available during standard business hours 

• Remote work with occasional in-person responsibilities in the Boca Raton, FL area

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