Job Description

We are looking for a detail-oriented Document Control Specialist to support electric utility programs. This role requires strong organizational skills, experience managing documentation workflows, and a proactive approach to maintaining accurate and up-to-date project records. You will serve as a key support function to ensure documentation is complete, accessible, and compliant with client and regulatory requirements.

Responsibilities

• Maintain and organize project documentation in SharePoint and other systems to ensure easy retrieval and accuracy
• Track and log the issuance of work orders, ensuring proper documentation of status, timelines, and requirements
• Support internal and external team meetings by preparing agendas, distributing meeting notes, and updating document repositories
• Disseminate program communications and document updates to subcontractors and client stakeholders
• Perform data entry, validation, and file naming to support project tracking and audit readiness
• Generate regular reports summarizing document status, outstanding items, and compliance metrics
• Monitor and follow up on document submissions from subcontractors to ensure timely and accurate delivery
• Respond to documentation-related requests from internal teams and client stakeholders
• Assist in identifying and correcting inconsistencies or gaps in project records
• Ensure all documentation meets quality, formatting, and version control standards

Qualifications

• 2–3 years of experience in document control or project support roles, preferably in utilities or construction
• Strong proficiency with SharePoint, Excel, and Microsoft Office Suite
• Familiarity with project management tools such as Monday.com is a plus
• Experience managing large volumes of data and documents across multiple teams
• Excellent attention to detail and ability to maintain organized file structures
• Strong written communication skills and the ability to follow up professionally with internal and external teams
• Ability to work independently and stay organized while supporting fast-moving project teams

Perks & Benefits

• Hybrid - Enhanced work-life balance with our hybrid model combining both remote and in-office work.
• Climbing PTO - Enjoy freedom and flexibility with our annual increasing paid time off.
• Paid Holidays - We observe 9 federal holidays.
• Health & Wellness - We prioritize your physical and mental well-being with health and wellness initiatives and programs.
• Medical & Retirement Benefits - Comprehensive medical, dental, and vision coverage, and retirement with company match ensures you and your family's health and future are well-protected.
• Career Growth - Fast-track your career with our robust learning and development opportunities.
• Culture Focused - Thrive in our inclusive, vibrant culture that values diversity, teamwork, and mutual respect.

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