Job Description

Overview

Under general direction, the Senior Research Administrator (Research Administrator II) ,provides Pre and Post award support to Joslin investigators for complex Clinical Research awards including federal grants and subcontracts, foundation grants and clinical trial agreements.

Pre-award responsibilities require supporting the preparation, review and processing of clinically-oriented grant applications and with an emphasis on industry sponsored clinical trials.

Post-award responsibilities involve the administration of research projects in compliance with legal, sponsor and Center policies and regulations. This position will also assist in the maintenance of internal tracking data used for management reporting.

This role is a wonderful opportunity to be part of a remarkable team atmosphere where pre-award, post-award, compliance and research legal work closely together.

• Small, single focus institution with a global impact
• Possibility of making a real impact on an individual basis
• Due to our smaller size, recognition of individual accomplishments is apparent to all levels of leadership
• Role is a hybrid of central office administrator and departmental administrator positions at other institutions.
• Strong collaborative effort with our PI's
• Great institution and OSR for learning
• Ability to participate in Center-wide initiatives such as Diversity and Inclusion, Research Retreat, and other Research-wide effort

As a health care organization, we have the responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment.

The interview process will be conducted virtually, and the role has the option for a mainly remote schedule if desired

Responsibilities

• Under direct supervision assists and advises faculty and staff on all aspects of pre- and post-award clinical research project proposals and account management.
• Presents clear and concise interpretation of policies, regulations, and guidelines to faculty, staff, administrators and others.
• Stays abreast of sponsors’ rules, regulations and policy changes. Disseminate information about changes in clinical research administration guidelines from sponsors and the Center. Remain abreast of current trends, practices, regulatory and/or policy changes of granting entities, which may impact internal processes or programs. Provide continuing education to faculty and staff on external regulations. Develops resources to aid faculty and staff in their response to funding opportunities and performance of contracts.
• Maintains departmental databases
• Prepares just-in-time documentation for validation and compiles other information required for sponsors’ grant application processing and award issuance.
• Requests sponsor authorization as necessary on changes in principal investigator, scope or work, key personnel, key personnel effort, performance site, proposed funding period or no-cost extension requests via eRA Commons.
• Ensures clinical research award operational compliance with Center policies and external legal and administrative regulations.
• Other duties as assigned

Qualifications

• Bachelor’s degree, or the equivalent combination of education, training and experience from which comparable skills can be acquired.
• Three or more years’ experience in research administration with pre and post award management in an academic research/hospital environment.
• Clinical trial and related clinical research experience preferred
• Demonstrated track record in a front-line service-oriented position, involving extensive customer service and relationship building.
• Certification in Research Administration desirable.
• Broad knowledge of polices and regulations governing federal funding and accompanying compliance issues
• Ability to interpret PHS and other grant sponsor policies, including Uniform Guidance, and related grant management requirements to ensure accurate proposal submission.
• Proficiency in Microsoft Office Suite software (Excel, Word, Outlook) and other database applications (Access Preferred)
• Strong communication skills to effectively communicate with diverse segments of the institution, provide training, and respond to end-user questions.
• Ability to work independently to identify problems and solutions that meet the occasionally competing needs of research, other internal departments, sponsoring agencies or regulatory bodies.
• Strong detail orientation when reviewing grants requirements against application to ensure accuracy and compliance in submission.
• Ability to work under pressure.
• Skill in prioritizing workload to complete work in a timely manner where there are pressures of deadlines, competing requirements, and fluctuating workloads, without sacrificing quality.

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