School Secretary Job at Cornerstone School, Palo Alto, CA

T0swSVZVUEQ2VWxKMkg3QVc2VmMvS0tHdWc9PQ==
  • Cornerstone School
  • Palo Alto, CA

Job Description

Cornerstone Mandarin Immersion Program is looking for good fit profession to joining our growing community.

The School Secretary plays a vital role in the smooth operation of the school, providing administrative support to the principal, staff, students, and parents. They serve as the central point of contact for the school community, handling a variety of tasks and ensuring efficient daily operations.

Responsibilities:

  • Front Office Management:
    • Greet visitors, answer phone calls, and direct inquiries appropriately.
    • Manage student registration, enrollment, and withdrawal processes.
    • Maintain student records and attendance data.
    • Issue student permits, passes, and ID cards.
    • Process and distribute mail and school communications.
  • Scheduling and Calendar Management:
    • Schedule appointments with the principal and other staff members.
    • Maintain the school calendar and communicate important deadlines and events.
    • Assist with room scheduling for meetings, activities, and testing.
  • Communication and Documentation:
    • Compose and distribute letters, emails, and other school communications.
    • Prepare meeting agendas and minutes.
    • Maintain accurate and confidential student records in accordance with school policies.
    • Process transcripts and other student documents.
  • Financial and Budgetary Tasks (may vary by school):
    • Collect student fees and lunch payments.
    • Maintain petty cash and prepare financial reports.
    • Process purchase orders and invoices.
  • General Support:
    • Order and maintain office supplies and equipment.
    • Provide logistical support for school events and activities.
    • Assist teachers with administrative tasks as needed.
    • Maintain a clean and organized work environment.

Requirements

Requirements:

  • High school diploma or equivalent (minimum)
  • Strong computer skills, proficient in word processing, spreadsheets, and email software
  • Excellent communication and interpersonal skills
  • Ability to multi-task, prioritize, and manage multiple deadlines
  • Strong organizational skills and attention to detail
  • Professional demeanor and ability to interact effectively with a diverse population (students, parents, staff)
  • Ability to maintain confidentiality
  • Flexibility and adaptability to changing demands
  • Working knowledge of school procedures and policies (a plus)

Additional Desirable Skills:

  • Experience in a school setting (a plus)
  • Bilingual English and Chinese proficiency (a plus)
  • Knowledge of student information systems (a plus)

Benefits

Cornerstone offers a competitive compensation package commensurate with qualifications and experience.

Job Tags

Full time,

Similar Jobs

Timmons Subaru

Virtual Assistant Job at Timmons Subaru

 ...organized and self-motivated individual to join our team as a Virtual Assistant. As a Virtual Assistant, you will provide remote...  ...service and support to clients Requirements: * Proven experience as a Virtual Assistant or in a similar administrative role... 

Globalchannelmanagement

Claims Analyst Job at Globalchannelmanagement

 ...Claims Analyst needs 3+ years experience Claims Analyst requires: Claims processing Experience in Microsoft Office Intermediate Level knowledge of PCs and spreadsheet applications. Analysis experience. Knowledge of Business Objects Knowledge... 

Tiburcio Vasquez Health Center

Housing Navigator Job at Tiburcio Vasquez Health Center

 ...Under the direction of the Director of Population Health, the Housing Navigator will provide Housing Transition Navigation (HN) services to consumers experiencing homelessness to support obtaining permanent housing reducing utilization of crisis and inpatient health... 

EdHike

Physical Therapist Job at EdHike

Now Hiring: Physical Therapist | Alameda County, CA Location: Alameda County, CA Job Type: Full-Time | On-Site Industry: Healthcare...  .... Key Qualifications Graduate of an accredited school of Physical Therapy. Minimum 2 years of clinical experience... 

Intellisource

Supermarket Rack Refrigeration Hvac Technician Job at Intellisource

 ...lookout for an exciting career opportunity within a dynamic team? Walmart is expanding our workforce across local retail stores and is...  ...invite you to bring your skills to our fast-paced and welcoming work environment! As a Supermarket Rack Refrigeration HVAC Technician...